In a virtual world more professionals are communicating via email and other documents than ever before. The problem with this is you can appear very unprofessional if you don’t follow the rules outlined here. If you are looking for a raise or promotion, or simply the respect of your colleagues, then write professionally with the following rules in mind
Write Grammatically Correct
Grammar is important, especially in emails or other documents that will be around for a long time and can cause embarrassing moments repeatedly. Always check your grammar or use the grammar check in Word to ensure you are following the rules of the English language.
No CAPS
It is common for people to write in all CAPS, but this is incredibly unprofessional and is the equivalent of screaming. You convey the wrong message when you type in caps so don’t do it! Even if it is easier for you to type in caps make the effort to type correctly. Your colleagues will appreciate it and you will be communicating professionally.
No “Web” Speak
Too often our daily lives creep into our professional lives and you may find yourself writing an email to a co-worker filled with LOL, IMO, TTYL, NP, B4, and things of this nature. If you are doing this, STOP! You will be considered an immature employee and unprofessional all the while ruining your chances of moving up the ladder. Remember, many people don’t even understand web speak so you might not be getting your point across anyway.
Spell Check
Always spell check before sending an email or document. This can easily save you embarrassment and it doesn’t take long. Make this part of your routine! By always sending emails and documents that are free of misspellings you will show that you have pride in your work and take the time to ensure things are correct. This will reflect good on you!
This post was guest blogged by Laura Ruppert.
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